Artificial Intelligence Policy

MANAGIERE: Journal of Islamic Educational Management, published by Universitas Islam Negeri Kiai Haji Achmad Siddiq Jember, establishes the following policy for the responsible use of artificial intelligence (AI), including generative AI and large language models, in manuscript preparation and editorial activities.

Purpose and Scope

This policy protects research integrity, human accountability, originality, transparency, and confidentiality. It applies to authors, reviewers, editors, and editorial staff and complements the journal’s Publication Ethics, Author Guidelines, and Review Guidelines.

Principles of Responsible AI Use

Human Accountability: Authors remain responsible for the accuracy, originality, interpretation, and integrity of their manuscripts. Editors and reviewers remain responsible for their assessments and decisions.
Transparency: Authors must disclose AI-assisted work as described below.
Verification: AI outputs must be checked against reliable sources, original data, and relevant disciplinary standards.
Non-Authorship: AI tools cannot qualify as authors or co-authors because they cannot approve publication, accept accountability, or manage conflicts of interest.
Confidentiality: AI use must not compromise confidential manuscripts, personal information, sensitive research data, or intellectual property.

Permitted Uses by Authors

AI tools may be used as supporting instruments for:

Language editing, proofreading, translation, and improvements to clarity.
Reference organisation and citation formatting, provided that every reference is verified.
Similarity screening and other checks supporting manuscript preparation.
Data organisation, coding assistance, statistical support, and visualisation, where consistent with the research design and subject to human verification.

Authors must retain control over the work. AI assistance must not replace their substantive intellectual contribution or independent scholarly judgment.

Prohibited Uses

The journal prohibits:

Delegating the generation of core scholarly content—including research questions, theoretical frameworks, methodologies, results, discussions, or conclusions—to generative AI.
Fabricating or falsifying data, participant quotations, findings, references, or other evidence.
Using AI to manipulate research images or visualisations in ways that misrepresent evidence.
Presenting AI-generated content as independently produced human scholarship without disclosure.
Using AI to evade plagiarism screening or conceal inappropriate reuse of material.
Uploading confidential, identifiable, or sensitive information to AI services without the necessary authorisation and safeguards.

AI-generated material used as an explicit object of research must be clearly identified and described in the methodology. It must not be presented as authentic participant data or independently observed evidence.

Disclosure Requirements

Authors must disclose AI use in a dedicated AI Disclosure Statement or the acknowledgments. The disclosure must identify:

The tool and provider, including the version where available.
The purpose and extent of its use.
The manuscript sections or research tasks affected.
The human verification undertaken.

When AI is used in data processing or analysis, authors must also describe its role in the Method section with sufficient detail to assess the procedure.

Authors must confirm that they reviewed the outputs, accept responsibility for the final manuscript, and did not use generative AI to replace their core intellectual contribution. Disclosures required during double-blind review must not reveal author identities.

Suggested AI Disclosure Statement

“During the preparation of this manuscript, the authors used [tool name, provider, and version where available] for [specific purpose and affected sections or tasks]. The authors reviewed and verified the outputs and take full responsibility for the final manuscript. Generative AI was not used to generate the core scholarly content.”

References, Data, and Images

Authors must independently verify all citations and references. AI-generated references that cannot be traced to genuine sources must not be included.

AI-assisted analyses must be checked for accuracy and appropriateness. Authors must preserve relevant original data, code, and documentation where ethically and legally permissible.

Any permitted AI assistance in creating or processing figures must be disclosed. Figures must accurately represent the underlying evidence, and third-party rights must be respected.

AI Use by Reviewers and Editors

Reviewers and editors must not upload submitted manuscripts, supporting files, review reports, or confidential editorial communications to external generative AI services.

They must not delegate manuscript evaluation, reviewer recommendations, or editorial decisions to AI. Scholarly assessments must reflect their own reading, expertise, and judgment.

Journal-authorised tools for similarity screening or other administrative checks may be used under appropriate confidentiality and data-protection arrangements. These tools support human assessment and do not determine publication decisions.

Editorial Assessment

Disclosure of permitted AI assistance does not, by itself, constitute grounds for rejection. All manuscripts remain subject to the same requirements for originality, scholarly contribution, research quality, and ethical compliance.

Editors may request clarification, supporting documentation, or revision when AI use raises concerns. AI-detection outputs alone are not sufficient evidence of a policy violation.

Non-Compliance and Editorial Action

Suspected violations are assessed under the journal’s Publication Ethics policy. Authors will be given an opportunity to explain the circumstances and provide relevant documentation.

Depending on the nature and severity of a confirmed violation, action may include:

A request for clarification, disclosure, or revision.
Suspension of manuscript processing or rejection.
Correction or retraction of published work.
Notification of relevant institutions in serious cases.

Policy Review

The journal reviews this policy periodically in response to developments in AI technologies, publication ethics, and its editorial procedures.

Contact

Questions or concerns about this policy should be directed to:

jurnal.managiere@gmail.com